Academic Regulations and Procedures
All Embry-Riddle students are responsible for knowing all academic regulations and procedures required for continued attendance at the University. These regulations and procedures are presented in University publications such as this catalog, the Student Handbook, the Flight Operations Manual, and the Academic Policies and Procedures Manual. These documents are available for reference either online or at the campus records offices, student government offices, and academic departments throughout the University. A student who requires clarification of any policy or regulation should seek help from their academic advisor, program/department chair, or the Records Office. University regulations will not be waived because a student pleads ignorance of established policies and procedures.
The University reserves the right to change curricula and academic regulations and procedures without notice or obligation. Such changes are published in the next catalog.
Separate Regulations and Procedures sections have been established in this catalog to address the differences that may exist between undergraduate and graduate level program.
Schedule of Classes and Registration
A schedule of classes is prepared for each semester. The University reserves the right to make necessary and appropriate adjustments to the published schedule to include cancellation or rescheduling of any class.
Students are required to register for each semester of enrollment and are encouraged to do so via Web registration. Students in academic difficulty must see their academic advisor for approval of course selection prior to registering. Registration must be completed and payment of all tuition deposits and fees must be made according to instructions published in the Financial Handbook by the Bursars Office. Students are not officially enrolled until they complete all phases of registration, including financial requirements.
Penalties will be charged for late payment of fees. Registration will continue through the first five class days of the semester if circumstances prevent the student from registering during the regular registration period. Except for flight courses, registration will not be allowed after the fifth class day of the semester. Special circumstances can be appealed through the dean of the student’s college. Due to the scheduling requirements associated with flight training, flight course registration continues throughout the semester.
Unit of Credit
Semester credits are used throughout the University system. Transferred quarter hours will be converted to semester credit hours on the following basis: A quarter hour equals two-thirds of a semester hour.
Final grades are issued at the end of each semester. Students can access their grades immediately after they are posted, via their "Student Center" in ERNIE.
The University is prohibited from releasing grade information without the express written authorization of the student.
Grade Appeal Process
Students are first encouraged to informally address their issues of concern regarding grades with the course instructor. If a resolution cannot be reached, the student may initiate the formal procedure by submitting a Final Course Grade Challenge form to the Chair of the department responsible for the course, outlining the reasons in detail. The student is encouraged to discuss the grade challenge with the department chair for a solution at this level. The student may obtain the Final Course Grade Challenge form and instructions from the Records Office or the Department Chair. This form must be submitted to the appropriate Department Chair no later than four weeks after the start of the subsequent semester (not including summer terms.)
Grade Point Averages: GPA, CGPA
A semester grade point average (GPA) and cumulative grade point average (CGPA) are computed for each student after every semester. The GPA is calculated by dividing the number of grade points earned during the semester by the number of GPA units in that period. The CGPA is determined by dividing the total number of grade points by the total number of GPA units at the University. Grade points and hours attempted are accrued in courses graded A, B, C, D, F, and WF only.
Dropping a Course
Students may drop a course, with no notation of course enrollment on their transcripts, during the drop period only. The drop period extends through the third week of spring and fall semesters and the second week of summer terms.
Auditing a Course (AU)
Because students audit a course solely to enhance their knowledge, academic credit is not granted toward degree requirements for audited courses. Students may change their registration from audit to credit through the first five class days of the semester or the first three days for summer terms. Change from credit to audit requires an instructor’s signature until the last day of the withdrawal period: through the twelfth week of the semester or the fourth week of the summer term. When a student auditing a course fails to maintain satisfactory attendance, as determined by the instructor, a grade of W will be assigned.
Withdrawing from a Course (W)
Students receive the grade W if they withdraw from a course by the end of the twelfth week of spring and fall semesters and the fourth week of summer terms. If they withdraw from a course after this period, they receive an F. If students stop attending their classes and fail to withdraw from the University, an F is assigned for each course in which they were enrolled.
Students who withdraw from a flight course before their initial attempt at the final phase check receive a W.
Students are not permitted to drop or withdraw from a course while a charge of academic dishonesty is pending.
Incomplete Grades (I)
In exceptional cases, faculty may assign the temporary grade of incomplete (I) if a student is unable to complete the required work in a course because of medical emergency, death in the family, military duty, or other extenuating circumstances. If a student does not complete the course by the end of the fourth week of the subsequent semester, the incomplete (I) automatically converts to an F. For graduate level courses, the Dean or Chief Academic Officer (CAO) may waive/extend this period.
Incomplete Flight Courses (IP)
Because the length of time required to complete flight courses varies and may not coincide with the end of the academic semester, the temporary grade IP is assigned for flight courses in which students are still actively flying. The grade of IP will be maintained until such time as the student completes the course and receives a letter grade.
Flight students may receive an F for excessive unexcused no-shows.
Withdrawal from the University
Students who leave the University for any reason must conduct an exit interview with the academic advisor in their college and officially process a withdrawal clearance through the Records Office. When a student withdraws from the University after the end of the scheduled withdrawal period, the end of the twelfth week of the semester, or the end of the fourth week of summer terms, a WF grade will be assigned for all courses in which the student is enrolled unless an exception is granted for medical reasons or other extenuating circumstances.
Students who have matriculated on either the Daytona Beach, Prescott, or Worldwide Campuses who are continuously enrolled students, and who have met their financial obligations on the campus where they matriculated, may transfer from one campus to another. Transfers are not automatic and certain conditions must be met. Additionally, a vacancy must exist in the program to which the student wishes to transfer, either permanently or as a visiting student.
Students are urged to begin this process at least 45 days before the first day of classes in order to avoid any interruption in the progress toward their degree.
A signed request for an academic transcript, accompanied by a fee, must be submitted by the student to the Records Office. Transcripts will not be released to students who have failed to meet their financial obligations to the University. Students may request the delivery of an electronic or mailed transcript at the TranscriptsPlus website managed by Credentials Inc.
Embry-Riddle is committed to maintaining and upholding intellectual integrity. All students, faculty, and staff have obligations to prevent violations of academic integrity and take corrective action when they occur. The adjudication process will include the sanction imposed on students who commit the following academic violations, which may include a failing grade on the assignment, a failing grade for the course, suspension, or dismissal from the University.
- Plagiarism: Presenting as one’s own the ideas, words, or products of another. Plagiarism includes use of any source to complete academic assignments without proper acknowledgment of the source.
- Cheating is a broad term that includes the following:
- Giving or receiving help from unauthorized persons or materials during examinations.
- The unauthorized communication of examination questions prior to, during, or following administration of the examination.
- Collaboration on examinations or assignments expected to be individual work.
- Fraud and deceit, which include knowingly furnishing false or misleading information or failing to furnish appropriate information when requested, such as when applying for admission to the University.
Students exhibiting the following undesirable acts of conduct may be suspended or dismissed from the University. Criminal acts must be reported to the appropriate law enforcement and University authorities.
- Unauthorized alteration or misuse of one’s own or another’s academic records or transcripts.
- Forging, altering, falsifying, destroying, or unauthorized use of a University document, record, or identification. This includes using the logo, stationery, or business cards of the University or otherwise identifying oneself as an agent of the University for personal, non-University business.
- Misuse of computing facilities and/or security violations, including attempted violations of computing facilities.
- Conduct that disrupts the educational process of the University.
Academic Issues / Student Status
The Academic and Admissions Standards Committee is an appeal board designated to resolve any conflict with Academic Procedures or Policies. This committee makes recommendations to the Academic Deans. Additional information regarding the Academic and Admission Standards Committee, including how to initiate the process, may be obtained at the Records Office.
Student Grievance Procedure
It is the policy of Embry-Riddle to administer its educational programs in a fair, equitable, academically sound manner and in accordance with the appropriate regulations and criteria of its governing board, accrediting associations, and federal and state laws and regulations. To this end, students are provided an opportunity to express any complaint, grievance, or dispute that, upon investigation, may be remedied. Further information on the appropriate handling of a grievance is located under the Student Rights and Responsibilities section of the catalog.
Appeals concerning previously assigned grades are specifically addressed through the academic administrative chain, beginning with the course instructor (see Grade Appeal Process above).
Privacy of Student Records
The University respects the rights and privacy of students in accordance with the Family Educational Rights and Privacy Act (FERPA). The University may disclose certain items of directory information without the consent of the student, unless the student submits a written non-disclosure request. Students are required to file requests for non-disclosure with the Records Office. Non-disclosure forms remain in place permanently, unless the office is notified otherwise. Students may designate up to three individuals to make payments or access their student records by logging into ERNIE (Embry-Riddle Network for Information Exchange) portal, going to “Student Center”, finding the “Personal Information” section, and completing the “Auxiliary Access” process.
Directory information consists of: student name; permanent or local mailing addresses and telephone numbers*; ERAU e-mail or box address; non-ERAU email addresses or account information*; date of birth*; major courses of study and areas of specialization; dates admitted, attended, and graduated; enrollment and class status; campus, school or college attended; degrees sought or earned and dates received or anticipated; awards, honors, and special programs or recognitions; most recent previous school attended; for student athletes and scholarship recipients, the ERAU ID and photograph; factual disciplinary history, including results of pending disciplinary processes at time of withdrawal*; information from public sources.*
These Directory information items may be released without student consent, but only for compelling reasons and only with advanced approval of the Registrar.
The University shall obtain written consent from students before disclosing any personally identifiable information from their education records with the exception of the directory information. The receipt of a written request to release an education record via FAX satisfies this requirement. Such written consent must:
- Specify the records to be released.
- Specify the purpose of the disclosure.
- Identify the party or class of parties to whom disclosure may be made and their address.
- When transcripts are to be sent by fax, the written request must contain the telephone fax number where the transcript is to be sent. Generally, transcripts should be faxed only if an urgency exists.
- Be signed and dated by the student or former student.
The law authorizes students and former students the right to inspect and review information contained in their education records. The student must submit a written request to the Records Office. The Records Office must make the records available for inspection and review within 45 days from the request. FERPA allows disclosure of educational records or components thereof under certain conditions. Students desiring additional information regarding FERPA may contact the Records Office.