Student Rights and Responsibilities

Nondiscrimination Statement

Embry-Riddle Aeronautical University continually strives to recognize, respect, and celebrate the differences and cultural identities among individuals as we recruit, support, and embrace our diverse community.  We work to provide a safe environment where self-expression is welcome.  We strive to create a campus climate free of discrimination, so that networks, partnerships, and cultural competency continue to be fostered through leadership, integrity, care and respect.  In doing so, Embry-Riddle does not permit discrimination or harassment in its programs and activities on the basis of race, color, national origin, sex, gender identity, gender expression, sexual orientation, disability, veteran status, predisposing genetic characteristic, age, religion, pregnancy status or any other characteristic protected by University policy or state, local, or federal law.

Title IX

Title IX of the Education Amendments of 1972 ("Title IX”) is a Federal civil rights law that prohibits discrimination on the basis of sex in education programs and activities. All public and private elementary and secondary schools, school districts, colleges, and universities receiving any Federal funds must comply with Title IX. Discrimination can include sexual harassment or sexual violence, such as rape, sexual assault, sexual misconduct, sexual battery, sexual coercion, dating/domestic violence and stalking.

Title IX Coordinator* for Embry-Riddle Aeronautical University, Prescott Campus

Elizabeth Higgins Frost*
Associate Dean of Students/Title IX Coordinator
Building 49, Dean of Students Office
3700 Willow Creek Road
Prescott, AZ 86301
Office: 928-777-3747
Fax: 928-777-6660

Deborah Campbell, Title IX Investigator & Educational Specialist
Dean of Students Office, Building 49
(928) 777-6205

Sara Heffelfinger, Director of Human Resources
Visitor’s Center, Building 41
(928) 777-3710

*The Title IX Coordinator has overall responsibility for Title IX compliance, including training, education, and administration of grievance procedures.

For more information, please visit http://prescott.erau.edu/about/health/sexual-misconduct-and-title-ix/index.html

Student Rights/Disciplinary Appeals

Embry-Riddle's Standards of Conduct, policies and regulations are established to protect the health, safety, and daily operations of the University community. Students are responsible for knowing and adhering to all published (including electronic) standards, policies and regulations. An electronic version of the Student Handbook, where this information is available, can be found at: http://prescott.erau.edu/Assets/prescott/forms/prescott-student-handbook.pdf.

The aim of the University Student Conduct proceedings is to arrive at fair, impartial decisions which ensure that individuals assume full responsibility for their actions. As a part of the student's rights and responsibilities, students accused of violating University policies, rules, and regulations shall be entitled to a hearing before an adjudicating person or body. Student conduct proceedings in the University community are administrative rather than criminal in nature. This process is an educational, administrative process, and does not apply the rules of evidence, the rules of civil or criminal procedure, or the legal system. The authority of the University to hold students accountable for violations of University policies and procedures differs from the power of civil authority to deal with violations of criminal law. Responding to requests to meet with University officials investigating cases and at hearing conferences is the responsibility of every student and is critical to the educational component of the adjudicating process.

Restitution, punitive, disciplinary, corrective or educational actions by the University may be required if a student is determined to be in violation of the Standards of Conduct or if his/her actions may endanger the property or well-being of individuals (including themselves) or organizations.

The Student Appeals Board may be convened to consider cases of alleged misconduct in which a student appeals the charges of misconduct brought against him/her. These are cases in which a student wants to request a review of a case imposed by a department or University personnel, or cases in which a student feels persons or agencies at the University have violated his/her rights.

Please contact the Dean of Students Office for more information regarding the request for an appeal.  If the student complaint cannot be resolved after exhausting the institution’s grievance procedure, the student may file a complaint with the Arizona State Board for Private Postsecondary Education. The student must contact the State Board for further details:

Arizona State Board for Private
Postsecondary Education
1400 W. Washington, Room 260
Phoenix, AZ 85007
Phone: (602) 542-5709
Website: http://azppse.state.az.us

Student Grievance Procedure

It is the policy of Embry-Riddle Aeronautical University to administer its educational programs in a fair, equitable, academically sound manner and in accordance with the appropriate regulations and criteria of its governing board, accrediting associations, and federal and state laws and regulations. Students are provided an opportunity to express any complaint, grievance or dispute to be investigated for possible resolution.

The Dean of Students office will provide advice and guidance to students who present grievances or complaints, whether personal or academically related. Appeals concerning previously assigned grades are specifically addressed through the academic administrative chain, beginning with the course instructor (see Grade Appeal Process in Catalog and Student Handbook). The Dean of Students office will assist students in providing general guidance on the Grade Appeal process and other academically related issues.

Students are first encouraged to address their grievance, whether personal or academic, directly with the appropriate faculty/staff member with responsibility concerning the issue. This is considered an “Informal” process and is meant to empower the student to confront the source of their concern, as well as minimize the length of time involved in achieving a resolution. If no agreement is reached, students may choose to put their grievance in writing directly to the next appropriate department head or director with responsibility for the area of concern. Students may seek assistance from the Dean of Students office to file and process a formal written grievance. Any student, at any time, may choose to file a formal written grievance with the Dean of Students office.

Formal Process

  1. The Dean of Students or his/her designee will meet with the student to discuss options.
  2. Students who wish to file a written grievance or complaint will be requested to submit a report via electronic means, if possible. Students are encouraged to include details, specific information, and a complete description of the issue of contention.
  3. The written complaint will be electronically filed in the Student Conduct Data Management System for record keeping purposes. A copy of the report will be forwarded with High Importance notation to the Department Chair, Director or College Dean as appropriate, along with a request for review and follow up.
  4. Students will be encouraged to follow up with the Dean of Students office regarding the status of their grievance and/or to seek guidance regarding any phase of the process.
  5. The Dean of Students office will maintain records regarding student grievance cases, up to and including resolution, for a minimum of seven (7) years following final disposition.

In the event that a student wishes to file a grievance or complaint against another student, the ERAU Student Conduct Board and applicable adjudication procedures may be applied (See Student Conduct Board Process – Student Handbook).

When it is appropriate, the Dean of Students office offers formal mediation services for dispute resolution. Mediation may take place in lieu of Student Conduct Board proceedings, but requires commitment on the part of both parties that the process and the outcome are formal and that both parties will accept the final decision.

Students Under Age 18

A student under the age of 18 is required to have a signature from a parent or guardian to participate in certain campus events such as field trips, recreational activities, and sporting events. Attempting to obtain a signature for each event would be burdensome for both the student and the parent or guardian, possibly causing the student to miss activities normally associated with college life.

A waiver form may be signed one time by the parent or guardian and the student giving consent for the student to sign in place of the parent or guardian for all activities and events that require written consent. Waiver forms are available in the Dean of Students Office and will be mailed to each underage student prior to their scheduled arrival. The waiver expires the day the student reaches the age of 18.