Masters Regulations and Procedures

Academic Advising

The graduate program coordinator or their designee is the student’s academic advisor. Academic advisors help students choose and schedule courses that meet their educational goals. The advisor’s approval is required prior to registration.

Academic advisors post a schedule of office hours, and students should feel free to call on their advisors when assistance or discussion is needed.

Course Load

Full-time masters students normally take nine semester credit hours. Additional courses above this load require permission from the appropriate college dean or designee.The minimum course load for full-time status is six credit hours in fall and spring, or three credit hours in a summer session. If a student demonstrates exceptional academic performance, the department chair or designee may approve a maximum one-course overload. A student’s enrollment may be restricted when deemed in the best interest of the student. Students in accelerated or 3+1+1 programs are considered full-time if their combined course load equals full-time based on graduate and undergraduate policy (i.e., 6 credits undergraduate + 3 credits graduate = full-time status).

Grading System

The following indicators are used on grade reports and transcripts.

  • Incomplete Grade (I)

In exceptional cases, faculty may assign the temporary grade of incomplete (I) if a student is unable to complete the required work in a course because of medical emergency, death in the family, military duty, or other extenuating  circumstances. If a student does not complete the course  in the specified period, the grade of I automatically converts to an F.

  • Thesis Grading

A student enrolled for a thesis will receive a grade each term, as determined by the student’s thesis committee.  If the student is making progress toward completion of the thesis, the adviser will record a grade of S.  If the student has not made progress, the adviser will record a grade of U.  No more than one U grade is allowed or the student will be dismissed. Students must continually register for one credit hour of thesis until complete.

  • Internship Grading

A final grade of P or F is awarded upon completion of a graduate internship.

  • Graduate Research Project Grading

If the student is making progress, a grade of IP is awarded at the end of each term. Upon completion of the graduate research project, a final grade of P or F will be awarded. That grade will replace the IP for 690. All grades of IP will change to N for 690C. A student enrolled in a graduate research project must continually register for one credit hour of 690C until the graduate research project is complete.

  • Graduate Capstone Project Grading

A final letter grade is awarded upon completion of the graduate capstone project.  GCP courses carry three credit hours and students are expected to complete them in one semester.  Students who don’t complete a capstone project in a timely manner must take the course again.  Students who do not finish the GCP by the end of the semester may receive a grade of I (Incomplete) at the instructor’s discretion.  If the I grade is not redeemed by the deadline for changing Incomplete grades, the grade will revert to an F.

Letter Grade Student Performance Grade Points Per Credit Hour
A Excellent 4
B Satisfactory 3
C Passing 2
F Failure 0
WF Withdrawal from the University-Failing 0
W Withdrawal from a course N/A
AU Audit N/A
I Passing but incomplete N/A
IP In progress N/A
N No grade submitted by instructor N/A
P Passing grade (credit) N/A
S Satisfactory N/A
U Unsatisfactory N/A
T Transfer credit N/A

Repeating a Course

Students with masters status may be permitted one opportunity to repeat one course in which a grade of less than a B was earned for the purpose of improving their cumulative grade point average. The student must submit a written request and receive approval of the department chair or designee. Both grades earned appear on the transcript, but only the replacement grade is included in the calculation of the cumulative grade point average. This applies to thesis credit and graduate research/capstone project credit as well.

Dual Master's Degrees

Master’s students who have completed their degrees and who wish to enroll in an additional master’s degree must apply for admission to that degree through the Graduate Admissions office.  A master's student is allowed to apply up to 12 applicable credit hours from one master's degree program to meet the requirements of another master's degree program. In order to be awarded a second graduate degree, the student must satisfy all the requirements of the degree sought.

Transfer Between Master Degree Programs

A masters student who wishes to transfer from one program to another must apply through Graduate Admissions. The department responsible for the new program has the prerogative to accept or reject the student’s request and to determine the courses applicable to the new program.  Requests for transfer of credits from Embry-Riddle or other institutions and/or advanced standing credits should be included in the application.

 When a student elects to transfer from one degree program to another, the catalog in effect when the transfer is approved is applicable.

Graduate Internships

Graduate internships are temporary professional opportunities in industry available to graduate students. There are two types of internships: resident and nonresident.  Resident internships are professional work activities supported by a partnership between industry and the University and conducted on campus under the supervision of a faculty/staff sponsor in conjunction with the employer. Nonresident internships are professional work activities conducted off-campus at the supporting organization’s facility. Full-time employees of the offering organization are not eligible for an internship appointment and cannot receive academic credit for their professional position.

Masters students who have full graduate status, are degree seeking, in good standing with a minimum of nine graduate credit hours completed, and who have earned a cumulative GPA of 3.00 on a 4.00 basis are eligible to register for graduate internship credit. Students must demonstrate adequate communication and technical skills.

Students selected for an internship may register for the approved number of credit hours in the appropriate departmental internship course and will be charged tuition for one credit hour. Masters-level academic credit is awarded at a rate of one credit hour for every 200 clock hours of work completed, up to a maximum of three credit hours in one semester. Three internship credit hours may be applied toward degree requirements in many degree programs. Students are advised to consult with their Graduate Program Coordinator for approval to use internship credits in their degree program curriculum.

International students must verify their eligibility to work in the U.S. with International Student Services BEFORE accepting an internship, and may not register for an internship after having completed their educational requirements, according to the regulations of the United States Citizenship and Immigration Services. An internship must be required in the curriculum or fulfill a required elective.

Thesis, Graduate Research Project and Graduate Capstone Project Options

Students who elect a thesis, graduate research project or graduate capstone project must obtain approval of the research topic. The University encourages masters students to select thesis, graduate research/capstone project topics that permit them to participate in faculty research. Once approved, a research advisor and one or more additional committee members are selected and approved by the department coordinator or designee. Normally, if a student is working with a faculty research team as part of their thesis or graduate/capstone research project, the faculty member who is directing the student’s research should generally be the student’s research advisor. The graduate research/capstone project option may not be available for all programs.


Master assistantships are academic appointments that are normally reserved for qualified graduate students at the Daytona Beach Campus. A graduate teaching assistant helps in teaching undergraduate students in specified courses or laboratories under the general supervision of a faculty member. A teaching assistant must have completed 18 graduate credit-hours in the discipline. A graduate research assistant is involved in research activities under the direction of a faculty member or a research associate. A graduate administrative assistant assists departments or faculty with curriculum development, special projects, and other duties as assigned. To be eligible for a master assistantship, a student must have full graduate status in a degree program, must have maintained a CGPA of 3.00 out of a possible 4.00 or above through the end of the semester (graduate or undergraduate) preceding the appointment, must maintain a 3.0 GPA during the semester, and must demonstrate adequate communication and technical skills.

Each department has the responsibility to post the availability of its graduate assistantships. Students interested in applying should submit a resume directly to the department. Incoming students should contact departments directly about the availability of assistantships.

Full graduate assistantships carry a stipend set by the University and a tuition waiver for up to nine graduate credits per semester. Graduate assistants with such appointments are expected to devote 20 hours each week to carry out their assignments effectively. Under some circumstances, partial assistantships providing either tuition or a stipend may be granted. In such cases, expected time to be devoted is set by the assigning department. Graduate assistants are permitted to accept other University employment; however, University policies limit students to a total of 25 hours and international students to 20 hours of work per week, including the graduate assistantship. All graduate teaching, research, and administrative assistantships, both full and partial, require that the recipient be registered for at least six graduate credits at Embry-Riddle for any semester of their appointment. Summer registration is not required, but encouraged.

Undergraduate Enrollment in Graduate Courses

During their senior year, Embry-Riddle undergraduate students may take selected Embry-Riddle master's courses, normally 500-level, for credit toward their undergraduate or master's degree. Students must have earned at least 75 semester hours applicable to their undergraduate degree, have the approval of the program coordinator of the appropriate master's program, and have at least a 3.0 CGPA to qualify for enrollment in master's courses while an undergraduate. Credits earned at the 500 level normally can be applied either to undergraduate or master's degree requirements as designated by the student. Once approved, the designation by the student becomes permanent and may not be changed at a later date.  An undergraduate student may not enroll in more than 12 credit hours of graduate courses prior to completion of the bachelor's degree and admission to a graduate degree program.

Catalog Applicability

  1. A petition to come under the provisions of a later catalog requires approval from the department chair or designee.
  2. Former master students who reapply for admission to the University will, if readmission is granted, come under the provisions of the catalog in effect at the time of readmission.
  3. Students who change from one master's degree program to another come under the provisions of the catalog in effect on the date the change of program petition was approved.

Time Limitation for Degree Completion

The student has seven years from the date of admission to the master's degree program to complete the degree. No Embry-Riddle course older than seven years at the time of graduation may be used in the program of study for a master's degree. (Prerequisite courses are exempt from this requirement.) Transfer courses older than seven years, earned at other universities, may be accepted at the discretion of the appropriate program coordinator. Students who do not maintain continuous enrollment (missing enrollment at the University for a period of two years) must file for readmission to the University. The seven year limit is measured from when the student was first admitted to the Embry-Riddle program.

Student Grievance

It is the policy of Embry-Riddle to administer its educational programs in a fair, equitable, academically sound manner and in accordance with the appropriate regulations and criteria of its governing board, accrediting associations, and federal and state laws and regulations. To this end, master's students are given an opportunity to express any complaint, grievance, or dispute that upon investigation may be redressed.