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Undergraduate Regulations and Procedures

Course Load Status

Twelve credit hours constitute the minimum load for full-time student status during the fall and spring terms. The minimum load for full-time student status during each summer session is six credit hours. Students enrolled in fewer credits than the minimum full-time load are classified as part-time. All courses taken for credit are counted in determining the student’s load for a term.

The normal maximum load is 16 hours during spring and fall semesters or 9 hours during each summer session. A student whose cumulative grade point average (CGPA) is 3.00 or higher may register for an overload with prior, written approval of the appropriate department chair or designee.

With advisor's written approval, a student with more than 27 completed Embry-Riddle credit hours and a cumulative Embry-Riddle GPA of 3.00 or higher may register for up to 18 credit hours, in a fall or spring semester, with no increase in tuition for hours over the block. Completed credit hours and a cumulative GPA at the end of the previous terms will be used for eligibility. If you are pre-registered for a future term, your eligibility for block rate will be recalculated at the end of the current term.

Class Attendance

Because regular attendance and punctuality are expected in all courses, attendance may be included in the grading criteria of an individual class. Absences are counted from the first scheduled meeting of the class.

Because minimum contact hour requirements have been imposed by the FAA for certain classes leading to FAA certificates, attendance requirements in those courses are rigorously enforced. Explanations for all absences should be given to the instructor in advance whenever possible.

A final examination is normally given in each course at the end of the term. A student who misses a final examination without advance permission from the instructor may be assigned a failing grade (F) for the course. A grade of incomplete (I) may be given if the student has obtained advance permission from the instructor or can provide satisfactory evidence that the absence could not be prevented.

Flight block attendance is mandatory, and missed flight activities (orals, simulators, and flights) will result in loss of letter grades for the flight course. The Embry-Riddle Flight Operations manual explains detailed policies for flight cancellations.

Grading System

The following indicators, used on grade reports and transcripts, signify the quality of a student’s academic performance.

Letter Grade Student Performance Grade Points Per Credit Hour
A Superior 4
B Above average 3
C Average 2
D Below average 1
F Failure 0
WF Withdrawal from the University-Failing 0
W Withdrawal from a course N/A
AU Audit N/A
I Incomplete (or no grade submitted) N/A
P Passing grade (credit) N/A
S Satisfactory (noncredit) N/A
U Unsatisfactory N/A
T Transfer credit N/A
N No grade submitted by Instructor N/A
X Advanced Standing (other than course equivalency examinations N/A
XP Credit by course equivalency examination N/A
IP In progress N/A
NC No credit awarded N/A

Classification of Students

Students are classified at the end of each semester based on the total number of credit hours earned in accordance with the following schedule:

First-Year fewer than 28 hours
Sophomore 28-57 hours
Junior 58-87 hours
Senior 88 hours or more

Grade Appeal Process

Consistent with the Grievance Process, students are encouraged first to address their issues of concern regarding grades directly with the course instructor to attempt a resolution. If a resolution cannot be reached, students must follow the following procedure:

  • Contact the course instructor to discuss the grade dispute and attempt a resolution.
  • If a resolution cannot be reached with the course instructor, the student must contact the Department Chair responsible for the course in question by providing a written petition outlining the dispute in detail.
  • The Department Chair will notify the student in writing of the outcome.
  • If a resolution cannot be decided at the Department Chair level, the student should then submit the original petition, the written decision from the Department Chair and a request for review to the Dean of the College (or designee) responsible for the course. He/she will render the final decision.
  • The Dean of the College (or designee) will notify the student in writing of the final outcome.
  • The deadline to submit a grade dispute petition to the Dean of the College is six weeks from the date the initial grade was issued.

Repeating a Course

With the exception of flight courses, which may be repeated only once, a student may attempt any University course only three times, including the initial grade, repeat grades, and any withdrawals and audits. In the case of extraordinary, extenuating circumstances, a fourth attempt may be granted by the Chief Academic Officer or designee.  The grade for each attempt will appear on the student’s permanent academic record. In determining the student’s CGPA, the grade for subsequent attempts of a course replaces the previous grade a maximum of two times.

Grades from courses taken off campus do not replace on-campus grades in the computation of the cumulative GPA.

Grade Forgiveness

​Grade forgiveness aids students to move from one degree program to a different program.  The following guidelines and requirements must be met:

Grade forgiveness can occur only once in a student’s undergraduate career at ERAU.  If a student changes degree program another time, grade forgiveness cannot be used.

  1. Students must officially change their degree programs to apply for grade forgiveness and should submit the Grade Forgiveness Petition to the Registrar through ERNIE Central simultaneously with the Request for Program Change form. The Grade Forgiveness Petition must be submitted in the same semester as the Request for Program Change form was submitted.
  2. A maximum of four (4) courses can be forgiven.

    1. Courses that could be forgiven must not be required for the student’s new degree program nor used as open electives in the new degree program.

    2. All forgiven courses continue to appear on the transcript including the original grade earned in that course (see APU-07).

    3. Credit hours of forgiven courses are not calculated into the total hours attempted/earned, nor are the honor points calculated into the CGPA.

    4. If a student changes degree programs again and courses previously forgiven are required for the new degree program, they will be reinstated and again be calculated in the student’s CGPA.

  3. Students on academic warning or probation who use grade forgiveness will remain on current academic status and be subject to stipulations set forth in APU-27.

  4. Forgiveness is not applicable to students on academic suspension; students on suspension must follow procedures in APU-27 for reversal before initiating a Grade Forgiveness Petition.

Link to Grade Forgiveness form 

Course Equivalency Exams

Students who believe they possess sufficient knowledge and who have not previously failed that particular course may apply to take the course equivalency examination for a maximum of 15 credit hours. Course equivalency examinations must be completed prior to the time the student reaches the last 30 credits for a bachelor’s degree.

A nonrefundable fee is charged for administering each equivalency exam. Because students may take a course equivalency exam only once for each course, those failing a course equivalency examination must enroll in and complete the course to receive credit. Students submit their applications to the chair of the academic department offering the course.

Change of Degree Program

Students may apply to change their degree programs if they meet academic qualifications and if the degree program is not at capacity. The student should contact the program coordinator of the new program to initiate the application. Once the student is accepted into the new degree program they should contact the program coordinator of their current program to complete the process.

When a student elects to change degree programs, the requirements of the catalog in effect at the time the request was approved apply, with certain exceptions. Students considering such changes should contact their academic advisor or department chair to determine how they will be affected.

Campus Designation

When a student transfers to a different campus and continues to seek the same degree, the degree will be awarded from the campus where the student has earned the majority of credit.

Two Undergraduate Degrees

To earn a second baccalaureate degree, students must complete a minimum of 25% of coursework over and above that required for the declared primary degree. At least 60 credit hours must be completed in residence at the University and at least two-thirds additional credit hours must be 300-400 level courses.

Double Majors

Double majors are defined as two programs. That is, the student completes one baccalaureate degree with two different programs; the student receives one diploma. The transcript will reflect one baccalaureate degree with a second major. To earn two undergraduate degrees, the student must complete all requirements for both programs. Requirements for both programs must be completed before degree conferral can occur. Some pairings of programs may not be open to students seeking the B.S. degree in two programs.  Students must obtain permission of the appropriate program coordinator to enter a second program. The student becomes subject to the requirements of the second program as stated in the catalog in effect at the time of matriculation or of the catalog in effect at the time the second major is declared.

Continuous Enrollment

Students are considered to be continuously enrolled, regardless of the number of hours for which they register, unless:

  1. A student enrolls at another institution without advance written approval.
  2. A student fails to enroll in at least one course at Embry-Riddle within a two year period from the last term of attendance.
  3. A student has been suspended or dismissed from the University.
  4. A student has completed a bachelor’s, master’s, or Ph.D. degree.

A student who falls into one of the exceptions noted above must apply for readmission to the University under the catalog in effect the semester in which they re-enroll.

Catalog Applicability

The catalog in effect at the time of a student’s initial matriculation remains applicable as long as the student remains in the original degree program.

If a student does not maintain continuous enrollment at the University, the student must apply for readmission.The provisions of the catalog in effect at the time of readmission then become applicable to the student.

Curricular requirements stated in the applicable catalog will not be affected by later catalogs unless the student elects to graduate under the provisions of a later catalog. Students who change from one undergraduate degree program to another come under the provisions of the catalog in effect on the date the change of program petition was approved. Students electing to graduate under the provisions of a later catalog must meet all requirements (admission, transfer, graduation, and so on) contained in that catalog.

Attendance at Other Institutions

Once admitted to the University as degree candidates, students are expected to complete all work to be applied toward their degrees with the University unless advance written authorization is granted.

Students in good academic standing must petition in advance to receive credit for courses or training, including flight instruction, outside the University while maintaining enrollment at Embry-Riddle. To initiate this procedure, students must process an Off-Campus Petition. If the Office of the Registrar has no formal documentation of course equivalency, students must provide adequate evidence to the course-specific department chair that the petitioned courses are equivalent to Embry-Riddle courses or are acceptable as elective credit in their degree program.

When not enrolled at Embry-Riddle, students must follow normal petition procedures to enroll in courses at another institution. Students may not co-enroll at another institution.  After initial matriculation, students may not earn more than a total of 12 semester hours or the equivalent at another institution.

Link to Off Campus Petition form