Undergraduate Regulations and Procedures

Academic Level

Students are classified at the end of each semester based on the total number of credit hours earned in accordance with the following schedule:

First-Year 27 credit hours or less
Sophomore 28-57 credit hours
Junior 58-87 credit hours
Senior 88 credit hours or more

Academic Load

Enrollment in 12 credit hours constitutes the minimum load for full-time student status during the fall, spring or summer semesters. Students enrolled in fewer credits than the minimum full-time load are classified as part-time. All courses taken for credit are counted in determining the student’s load for a semester.

The maximum credit hour load is 16 credit hours for spring or fall semester or 9 credit hours for each session of the summer term. Students may register for an overload of hours with Department Chair (or designee) approval.

A student with 28 or more completed credit hours and an Embry-Riddle cumulative GPA of 3.00 or higher may register (with advisor written approval) for up to 18 credit hours in a fall or spring semester, with no increase in tuition for hours over the block.  Registration for credit hours over 18 will be charged at the per credit hour rate. Registration for the additional credit hours above 17 must be completed at the Office of the Registrar. The completed credit hours and cumulative GPA will continue to be calculated until the semester start date. A preregistered student’s tuition may be recalculated if there is a change in the cumulative GPA or number of completed credit hours.

Academic Warning, Probation, Suspension, and Dismissal

Warning

A student whose cumulative grade point average (CGPA) is less than 2.0 for one term is placed on academic warning. They are restricted to registering for 15 credit hours and they must repeat every course in which they received a grade of F, and it is recommended to repeat grades of D. However, students considering a program change should consult with the new Program Coordinator prior to scheduling any repeated courses. The academic program of a student on warning may be further restricted by the College Dean or designee.

Students who are placed on academic warning will be allowed to complete any flight course in which they are currently enrolled. However, they will not be allowed to enroll in subsequent flight courses until they return to good academic standing. 

Probation

A student whose cumulative GPA is less than 2.0 for two consecutive terms is placed on academic probation.

A student who has a single term GPA of less than 1.0 will be placed on academic probation.

Students on probation are classified as students not in good standing and may not serve as elected members of the Student Government Association, may not participate in intercollegiate athletics as members of a University team, may not serve on the editorial staff of a campus publication, and will lose eligibility for financial aid programs. They are restricted to registering for 12 credit hours and they must repeat every course in which they received a grade of D or F. However, students considering a program change should consult with the new Program Coordinator prior to scheduling any repeated courses. The academic program of a student on probation may be further restricted by the College Dean or designee.

Students who are placed on academic probation will be immediately academically grounded in their flight course in which they are currently enrolled until they return to good academic standing. A first-semester student who has a term GPA of less than 1.0 will be required to develop a plan of study with their program coordinator prior to registering.

Suspension

A student whose term GPA is below 2.0 while on academic probation will be suspended from the university.  If the student maintains a term GPA greater than 2.0 and the student's cumulative GPA remains below 2.0, he or she will remain on academic probation. 

A student on academic warning who has a subsequent term GPA of less than 1.0 will be suspended from the University.

Dismissal

A student who has been suspended and readmitted is on probationary status until the CGPA has been raised to 2.0. If the term GPA falls below 2.0 during the probationary period, the student is dismissed. Any previously suspended student who has been restored to good standing but whose academic performance subsequently deteriorates to a level that would qualify for initial suspension is dismissed. Academic dismissal is final and the student will not be readmitted to the University. Residential campus students desiring to appeal an academic dismissal must submit a petition within 30 days of notification to the campus registrar. The Registrar will forward the petition to the Academic Standards and Readmission Committee. Students will provide documentation to the committee and may appeal in person. The student will also have the option of arranging for representation by a faculty advocate to assist with the pleading of his or her case.

When a change of grade or the conversion of the grade I changes a student’s academic status, the previous academic status of warning, probation, or suspension is removed and does not become part of the student’s permanent record.

Suspension and Dismissal for Cause

The University reserves the right to suspend or dismiss a student at any time and without further reason, if the student exhibits the following undesirable conduct:

  1. Actions that pose a risk to the health, safety, or property of members of the University community, including, but not limited to, other students, faculty, staff, administrative officers, or the student himself/herself;
  2. Conduct that disrupts the educational process of the University;
  3. Any other just cause.

Readmission

A student who has been academically suspended from the University must apply for readmission through the Office of the Registrar.  Such students are eligible to apply for readmission after 12 calendar months following the suspension and after completing a minimum of 15 hours of academic credit with a CGPA of 2.50 or higher from an accredited institution. If the University readmits such students, they will be admitted with probationary status.

A student who is on an academic probationary period, after readmission following suspension, will be dismissed from the university if their semester/term GPA falls below a 2.00.

Areas of Concentration and Minor Courses of Study

Areas of concentration give students specialized preparation in a degree program. Minor courses of study are coherent academic programs designed to satisfy students’ personal interests and to meet their professional needs. Students may consult with their program chairs or advisors if assistance is needed in choosing areas of concentration or minors. Once a decision is reached, students who wish to declare an area of concentration or minor must do so by contacting the Office of the Registrar. Some minor courses of study are not open to students pursuing particular degree programs. A minor must be in a discipline outside the student’s major field of study. Restrictions will apply to the sharing of courses between the student's major and minor(s).

The student becomes subject to the requirements of the minor as stated in the catalog in effect at the time the minor is declared. The department chair responsible for a particular minor determines how students fulfill deficits in credits for a minor and certifies that students are qualified to receive the minor.

Areas of concentration and minor courses of study are posted on the student’s academic transcript at the time the student graduates with a baccalaureate degree.

Dean’s List and Honor Roll

To be eligible for semester honors, students must be enrolled full-time, have completed all coursework for the semester, maintained at least a 2.00 CGPA, and must not have received a D or F during the semester. In addition, students must have achieved a semester GPA of 3.50-4.00 for inclusion on the Dean’s List or 3.20-3.49 for inclusion on the Honor Roll. An appropriate notation is made on the academic transcript of a student earning semester honors.

Class Attendance

Because regular attendance and punctuality are expected in all courses, attendance may be included in the grading criteria of an individual class. Absences are counted from the first scheduled meeting of the class. 

Because minimum contact hour requirements have been imposed by the FAA for certain classes leading to FAA certificates, attendance requirements in those courses are rigorously enforced. Explanations for all absences should be given to the instructor in advance whenever possible.

Grading System

The following indicators, used on grade reports and transcripts, signify the quality of a student’s academic performance.

Letter Grade Student Performance Grade Points Per Credit Hour
A Superior 4
B Above average 3
C Average 2
D Below average 1
F Failure 0
AU Audit 0
EXP Exchange Course Pass 0
EXU Exchange Course Unsatisfactory 0
I Incomplete (or no grade submitted) 0
IP In progress 0
N No grade submitted by instructor 0
NC No credit awarded 0
P Passing grade (credit) 0
S Satisfactory (noncredit) 0
T Transfer credit 0
U Unsatisfactory 0
X Advanced standing credit granted for experience outside the University 0
W Withdrawal from a course 0
WF Withdrawal from the University - Failing 0
XP Course Equivalency Examination passed & advanced standing granted 0

Grade Appeal Process

Consistent with the Grievance Process, students are encouraged first to address their issues of concern regarding grades directly with the course instructor to attempt a resolution. If a resolution cannot be reached, students must follow the following procedure:

  • If the matter is not resolved with the instructor, the student may initiate the formal  procedures by submitting a Final Course Grade Challenge (FCGC) form to the department chair with the reasons for the challenge.  The student is encouraged to discuss the reasons for the grade challenge with the department chair for resolution at this level.
  • A student must submit a FCGC form to the appropriate department chair not later than four weeks after the start of the subsequent semester.  The student is responsible for submitting documentation supporting their grade challenge.
  • Upon receipt of the FCGC form the department chair must insure the form is complete, obtain the instructor’s response, add any appropriate comments and submit the form to the Academic and Admissions Standards Committee within twenty (20) working days.  A copy of the syllabus and any other grades for the student that would be helpful in determining the validity of the challenge should be attached to the form.  If the instructor is no longer with the University or is not available, the department chair will be responsible for the instructor’s interactions with the grade challenge.
  • Within twenty (20) working days from the receipt of the challenge, the Academic and Admissions Standards Committee will review and provide a recommendation to the College Dean of the course in question.  The student may request to present the appeal in person before the committee.  If requested, the committee shall contact the student and instructor to coordinate a meeting time.
  • The College Dean or designee will make the final decision and inform all concerned persons.  The final decision regarding the grade challenge must be made no later than ten (10) working days after the recommendation is submitted to the dean.  The dean will notify the student of the decision in writing with a copy to the Office of the Registrar for the student’s file.    

Repeating a Course

With the exception of flight courses, which may be repeated only once, a student may attempt any University course only three times, including the initial grade, repeat grades, and any withdrawals and audits. In the case of extraordinary, extenuating circumstances, a fourth attempt may be granted by the Chief Academic Officer or designee. The grade for each attempt will appear on the student’s permanent academic record. In determining the student’s CGPA, the grade for subsequent attempts at a course replaces the previous grade a maximum of two times.  All subsequent attempts will be included in the CGPA calculations.

Grades from courses taken off campus do not replace on-campus grades in the computation of the cumulative GPA.

Continuous Enrollment

Students are considered to be continuously enrolled, regardless of the number of hours for which they register, unless they:

  1. Enroll at another institution without advance written approval.
  2. Fail to enroll in at least one course at Embry-Riddle within two years of their last term of attendance.
  3. Have been suspended or dismissed from the University.
  4. Complete a bachelor's, master's, or Ph.D. degree

Students failing to maintain continuous enrollment for any reason are required to reapply for admission under the catalog in effect at that time.

Degree Program Change

Students may apply to change their degree programs if they meet academic qualifications and if the degree program is not at capacity. Students should contact their current department chair to initiate the application.

When a student changes degree programs and/or minors, the requirements of the catalog in effect at the time of the request apply. Students considering such changes should contact their academic advisor or department chair to determine how they will be affected.

Dual Degrees

A student may pursue more than one bachelor’s degree concurrently and must declare which is to be considered the primary degree, for graduation purposes. For awarding of two bachelors degrees (two diplomas), students must complete all of the required courses for both degrees. The second degree must contain a minimum of 25% more credit hours than is required for the primary degree; at least two-thirds of the additional hours must be in upper division (300-400) courses; at least 60 credit hours must be completed in residence at the University.

Double Majors

Double majors are defined as two programs. That is, the student completes one baccalaureate degree with two different programs; the student receives one diploma. The transcript will reflect one baccalaureate degree with a second major. Requirements for both programs must be completed before the degree conferral can occur. Some pairings of programs may not be available. Students must obtain permission of the appropriate program coordinator to enter a second program. The student becomes subject to the requirements of the second program as stated in the catalog in effect at the time the second major is declared.

Equivalency Exams

Students who believe they possess sufficient knowledge and who have not previously failed that particular course may apply to take the course equivalency examination for a limited number of courses. Course equivalency examinations must be completed prior to the time the student reaches the last 30 credits for a bachelor degree.

A nonrefundable fee is charged for administering each equivalency exam. Because students may take a course equivalency exam only once for each course, those failing a course equivalency examination must enroll in and complete the course to receive credit. Students wishing to take course equivalency exams must submit their applications to the chair of the academic department offering the course.

Grade Forgiveness

Grade forgiveness aids students to move from one degree program to a different program. The following guidelines and requirements must be met:

  1. Grade forgiveness can occur only once in a student's undergraduate career at ERAU. If a student changes degree program another time, grade forgiveness cannot be used.
  2. Students must officially change their degree programs to apply for grade forgiveness and must submit the Grade Forgiveness Petition to the Office of the Registrar simultaneously with the Request for Program Change form.
  3. A maximum of four (4) courses can be forgiven.

a. Courses that could be forgiven must not be required for the student's new degree program nor used as open electives in the new degree program.

b. All forgiven courses continue to appear on the transcript including the original grade earned in that course.

c. Credit hours of forgiven courses are not calculated into the total hours attempted/earned, nor are the honor points calculated into the CGPA.

d. If a student changes degree programs again and courses previously forgiven are required for the new degree program, they will be reinstated and again be calculated in the student's CGPA.​

4.  Students on academic warning or probation who use grade forgiveness will remain on current academic status and be subject to stipulations.

5.   Forgiveness is not applicable to students on academic suspension; students on suspension must follow procedures in for reversal before initiating a Grade Forgiveness Petition.

Graduation Requirements

Students must complete the general graduation requirements as prescribed by the University, as well as all degree requirements specified in the degree being pursued. The following summary of graduation requirements is provided for all students:

  1. Students must initiate an application for graduation. The application must be received by the Office of the Registrar within the time limit established by that office.  A nonrefundable graduation fee will be charged to the student's account.
  2. Students must successfully complete all required courses for a particular degree listed in the applicable catalog.
  3. Students must successfully complete the minimum number of credit hours required for the degree as listed in the applicable catalog.
  4. Students pursuing a baccalaureate degree must complete the last 30 credit hours at the University.
  5. Students pursuing a baccalaureate degree must complete a minimum of 40 credit hours in upper-division (300 and 400 level) courses. Credit transferred from other institutions will be accepted at the discretion of Embry-Riddle.
  6. For degree completion, at least 25 percent of semester credit hours must be earned through Embry-Riddle instruction.
  7. Students pursuing any undergraduate degree must earn a minimum cumulative grade point average (CGPA) of 2.00 for all work completed at the University. Candidates for the Bachelor of Science in Aerospace Engineering, Computer Engineering, Electrical Engineering, Mechanical Engineering, Software Engineering and Space Physics must also earn a minimum CGPA of 2.00 in all required core courses. Details are specified under the degree requirement headings of the Academic Programs section in this catalog.
  8. Students will not be issued a diploma or transcript of their records until all debts or obligations owed to the University have been satisfied.
  9. Students will not be issued a diploma unless their behavior is in good standing, according to University policies and regulations. This includes, but is not limited to, not being on disciplinary probation.
  10. Students will not be permitted to participate in the formal graduation ceremony until all the degree requirements listed above have been satisfied. Students anticipating a summer degree completion may participate in the spring ceremony if they meet established guidelines.
  11. Under no circumstances will an official diploma be awarded, or the student’s transcript annotated as complete, until all of the degree requirements indicated above have been satisfied and grades for all enrolled courses prior to degree completion have been posted to their transcript. Students enrolled in courses whose term ends after the graduation date (or beyond the incomplete period) will degree complete with the next scheduled graduation date.
  12. Diplomas are mailed to the address provided by the student.

Graduation Honors

Graduation honors recognize students who have demonstrated excellent performance throughout their Embry-Riddle academic career. They are only awarded to students who complete baccalaureate degree programs. To be eligible, the student must have completed at least 45 credit hours in residence. The level of graduation honors will be based on the cumulative grade point average for all courses taken at Embry-Riddle. The honors level will appear on the student’s academic transcript with the degree information.

Graduation honors (baccalaureate only) will be awarded in accordance with the following criteria:

Honors Level CGPA
Summa Cum Laude At least 3.900
Magna Cum Laude At least 3.700 and less than 3.900
Cum Laude At least 3.500 and less than 3.700

Attendance at Other Institutions

Once admitted to the University as degree candidates, students are expected to complete all work to be applied toward their degree with the University unless advance written authorization is granted.

Students in good academic standing must petition in advance to take and receive credit for courses or training, including flight instruction, outside the University while maintaining enrollment at Embry-Riddle. Approval for flight instruction taken away from Embry-Riddle must be obtained in advance and in writing from the Flight Department.

To initiate this procedure, students must process a Petition to Take Courses at Another Institution. Students must provide adequate evidence that the petitioned courses are equivalent to Embry-Riddle courses or are acceptable as elective credit in their degree program. The Office of the Registrar's evaluators will determine if the requested courses are equivalent and notify the student by returning the approved petition. After the courses are deemed equivalent, the petition is evaluated considering such factors as the reasons for petitioning and the availability of the courses in the University curriculum prior to approval. A course taken at another institution will not replace the grade of a previously completed Embry-Riddle course.

Students may not co-enroll at a local or any other institution. Under certain circumstances, students may be allowed an exception to take courses at a local institution. If a student is nearing graduation and if schedule conflicts and/or course availability would unduly delay completion of degree requirements, the student may petition for a waiver from their College Dean or designee.

After initial matriculation, students may not earn more than 12 semester hours (or the equivalent) at another institution. The last 30 hours toward a bachelor’s degree must be completed in residence at Embry-Riddle.

Undergraduate Enrollment in Graduate Courses

Embry-Riddle undergraduate students may take selected Embry-Riddle graduate courses, normally 500-level, for credit toward their undergraduate or graduate degree. Students must have earned at least 75 credit hours towards their undergraduate degree, have the approval of the program coordinator of the appropriate graduate program, and have at least a 3.00 CGPA to qualify for enrollment in graduate courses while an undergraduate. Credits earned at the 500 level can be applied either to undergraduate or masters degree requirements as designated by the student. Once approved, the designation by the student becomes permanent and may not be changed at a later date.